County Clerk: Sylvia M. Rowan
109 Mary Street, Suite 1111
Herkimer, NY 13350-1998
Hon. Sylvia M. Rowan Phone: 315-867-1129 | Fax: 315-866-4396
Recording/Filing Desk Phone: 315-867-1133 | Fax: 315-867-1189
Record Room Phone: 315-867-1338 | Fax: 315-867-1349
DMV Phone: 315-867-1130 | Fax: 315-867-1189
DMV/Old Forge Office Phone: 315-369-3301 | Fax: 315-369-9936
Hours of Operation:
Memorial Day to Labor Day (summer hours):
Monday–Friday, 8:00am to 4:00pm
Labor Day to Memorial Day (winter hours):
Monday–Friday, 8:30am to 4:30pm
DMV: Monday–Friday, 8:30am to 4:30pm
Transactions must arrive 15 minutes before the end of the business day ready to be put on record
Passports will only be issued from 9:00am to 1:00pm and 2:00pm to 3:00pm
The Old Forge DMV office will be open on Thursday and Fridays from 10:00am to 1:45pm
EDL and REAL IDs will only be issued from 8:30am to 3:00pm and CDLs will only be issued from 8:00am to 2:00pm due to the time allowed for testing
No permit test will be given after 3:00pm
The Herkimer Department of Motor Vehicles along with the Old Forge Department of Motor Vehicles will not be accepting online at home permit tests. All permit tests will need to be taken in person. Thank you for your understanding.
Holidays Office Closed: New Year’s, Martin Luther King Jr, President’s, Good Friday, Memorial, Independence, Labor, Columbus, Election, Veterans’, Thanksgiving, Day after Thanksgiving, and Christmas.
**NOTICE** An Order from the Supreme Court of New York County (Index # 452328/2016) has been filed in all New York State County Clerk’s Offices by the Attorney General’s Office that vacates certain Default Judgments filed by Leucadia National Corp, L-Credit LLC, LR Credit LLC, and LR Credit 1-23 LLC. If you have a judgment against you filed by one of the entities listed above, please contact your County Clerk’s Office.
The DMV is now open for walk-ins. For your convenience, you can still use the drop boxes which are located on the corner of Washington Street and Mary Street in Herkimer and on Mary Street in the front of the Herkimer County Office Building. The Herkimer County Clerk's Office continues to serve the residents of Herkimer County. Any questions please contact Sylvia M. Rowan at 315-867-1129.
The Herkimer County Clerk's Office is responsible for filing and recording official documents, the Department of Motor Vehicles with offices in Herkimer and Old Forge, and Records Management including providing services for public research. Please refer to our list of Services for Online Records, Fee Schedule, Veterans Program, Passports, and other links to assist you.
*** The County Clerk is pleased to announce Online Document Search through IQS: Click Here
Business Names: Assumed Name Certificates. Assumed Name DBA Certificate Form, Partnership Business Certificate Form, Amended DBA Partnership Form, Certificate of Discontinuance of Business Form
Court Records: CIVIL- Index #s, Change of Name, Matrimonial, Foreclosures, Lawsuits, Guardianships, Small Claims Assessment Review, etc. CRIMINAL- Felony Accusatory Instruments, Sentences, Court Minutes, Appeals, etc.
Index Number Application: Application Form
Department of Motor Vehicle (DMV): KEEP YOUR MONEY LOCAL … FAST, KNOWLEDGEABLE SERVICE. Drivers Licenses and Renewals including Operator, Commercial, Motorcycle and Enhanced, Learner's Permits, Car, Trailer, Boat and Snowmobile Registrations, Non-Driver Identification Cards, Plate Surrenders, Abstracts, Enforcements, Eye Tests, Schedules Road Tests, Sales Tax Agent for the NYS Department of Taxation & Finance, Voter Registration, EZ Pass Tags, etc. Drop Boxes available for after hour business.
Genealogical Records: Historical, Naturalization Papers, Federal and State Census, Atlases, etc.
Judgments & Liens: Judgments, Federal Tax Liens, Uniform Commercial Code, Mechanics Liens, Building Loan Agreements, Warrants, etc.
Maps: Survey, Subdivision, Appropriation, etc.
Notary Public: Performs all notarial services for the public. Accepts Notary Public Renewals.
Oaths of Office: Notary Public, County Officials, Town Officers, etc.
Passports: Acceptance Agent for the U.S. Department of State. Information Needed to Apply for First-Time Passport There are organizations advertising that they can assist you in applying for a passport acquiring it in an expedited manner. Please be advised you must apply for a passport in person. People have lost their money paid to these companies. The County Clerk provides passport service for new passports and applications.
Real Property Records: Deeds, Mortgages, Easements, Leases, Affidavits, Assignments, Releases, Discharges, etc. Beware of Deed Scam
Recording Desk: Files and records Judgments, Liens, Maps, Real Property, Civil Papers. Issues Index #'s, accepts Notary Public Renewals and Passport Applications.
Veterans: A special program for veterans. Return the Favor