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Job Pool & Meaningful Service Opportunities

Job Pool Program

The Job Pool Registry is a registry of names of area people interested in working for seniors. The Job Pool is designed to connect seniors who need private hire assistance with people who are willing to provide these services.

This is a private hire situation; Job Pool registrants are not Office for the Aging employees and the OFA does not pay for the hire. Whoever wants the work completed is responsible for checking references, clearly articulating the work to be completed, negotiating a rate of pay, and paying for the service.

We have names for hire under the following categories:

  • Housekeeping
  • Shopping & Errands
  • Transportation
  • Meal Preparation
  • Laundry
  • Personal Care
  • Companion
  • Yard Work
  • Snow Shoveling

If you would like Job Pool names sent to you, call Sue @ 867.1415 or Jodi @ 867.1124; they will want to know what kind of help you are looking for (housekeeping, transportation, etc.) & where you live.


If you want to be listed in the Job Pool Registry: see below under "documents" section for the forms that need to be completed & submitted to us or you can call Sue @ 867.1415 or Jodi @ 867.1124 and they will send you a registration package.

All names in the Job Pool have been screened through the Sheriff's Department, but, yes, you should always check their references! Yes, the list of names you will receive will include the persons references.

Employment & Meaningful Service Opportunities

Join our team of dedicated individuals providing service. If you are looking for a meaningful opportunity that meets your schedule, give us a look

Who do we serve? We provide a wide variety of services to Herkimer County residents aged 60 and older. Half of our Meals-on-Wheels clients are age 85 or older, most are women who live alone…our Meals and other services help to keep individuals at home and out of nursing homes.

Opportunities to serve include:

  • Meals-on-Wheels delivery ... mileage at the IRS rate and an hourly wage are included (Get paid to exercise!) If this sounds like it fits your bill, you can try us on for size by riding with one of our drivers for a day. We provide service Monday through Friday, but you do not have to drive every day … we also need drivers who substitute for regular drivers on an as-needed basis… We can also have more than one person split a route if we can find you a partner(s).
  • Volunteering to assist serving meals to older adults at our community dining sites. We have six (6) sites around Herkimer County so there's bound to be one near you. Sites are in Herkimer, Ilion, Little Falls, Dolgeville, Newport and West Winfield. Here you assist with packing Meals-on-Wheels and serving older adults who eat on-site. This is a wonderful way to keep active, meet new friends, help others, and enjoy a community meal. Once a week or once a month, your schedule is up to you. Our meal site managers are always open to having new volunteers come in and help.
  • Advisory Board ... we have a 15 member advisory board that meets nine (9) times a year to review the activities of the agency and assists with planning of services. Members serve on three-year terms and are appointed in October.
  • Job Pool ... if you have a desire to assist older adults or have a special talent, consider registering for our Job Pool. People registered in our Job Pool are available to work for older adults with everything from housekeeping, shopping, friendly visiting, transportation, yard work, hairdressing in the clients home, electrical repairs, and small home repairs. When we receive a request for a service, we send names of Job Pool registrants; it is then up to the person requesting the listing to call the Job Pool registrant, interview them, and hire. Job Pool registrants are not employees of the Office for the Aging.

Half of the employees of the Office for the Aging are aged 60 or older and 20% are age 75+. We offer great opportunities for those who are retired and want to give back to the community…a good reason to get up in the morning!

Home Energy Assistance Program (HEAP)

In an effort to help income eligible individuals cope with higher fuel bills of winter, NYS participates in the Federal funded "Home Energy Assistance Program", commonly known as HEAP. When you are approved, HEAP will make a lump-sum payment directly to your energy supplier on your behalf. This payment is known as a grant and will appear as a credit on your fuel account. Payments may take up to 90 days to be credited to your account.


Grants are ordinarily limited to one per household, per heating season. The grant amount is based on your fuel type, household size, and household income during the four weeks prior to your application.


To be eligible for a HEAP grant, you must meet income guidelines and residence requirements and you must pay for heating energy directly to a fuel company or as part of your rent.

There are certain living situations, which do not qualify for HEAP. The following do NOT qualify:

  • Tenants of government subsidized housing where heat is included in the rent.
  • Individuals paying room and or room and board in a private residence.
  • Residents of care facilities, dormitories, and board in a private residence.
  • Those who do not have heating responsibilities.

Income Guidelines for the 2020-2021 HEAP Season

Household Size                                           Maximum Gross Monthly Income

           1                                                                        $ 2,610

           2                                                                        $ 3,413

           3                                                                        $ 4,216

Call the Office for the Aging if you need income limits for a household over 3.


The HEAP application asks for enough information to determine your eligibility and grant amount.You must give basic information such as your name, address, and telephone number. You must provide copies of photo ID or birth certificate, social security cards and income for everyone in your household.  All information is treated as highly confidential and in accordance with the New York State Personal Privacy Protection Law which took effect on September 1, 1984.


When applying for HEAP you will need to provide identification and proof of gross income for everyone who lives in your home. Depending on circumstances, you may use birth certificates, a marriage license, driver's license, rental receipts and copies of current pays stubs or pension statements. We cannot use bank statements for proof of monthly income.

  • · Social security/Disability/SSI
  • · Pension/Veteran's Benefit
  • · Dividends (from stocks, bonds)
  • · Alimony/Support (or court order)
  • · Payroll, Worker's Compensation, Unemployment Insurance Benefit
  • · Rentals (received from tenants/roomers/real property)
  • · Interest (up-dated on pass books, savings, checking, CD's, etc.)

Emergency HEAP:

Opens in January 2021. In certain low fuel or shut-off notice situations, emergency grants are available and are processed immediately to prevent a utility shut off or to guarantee a fuel delivery. For these situations, if you are age 60 or older, please call OFA at 315-867-1370. For those under the age of 60, please call DSS @ 315-867-1220.

Furnace Repair/Replacement for those 60 and over.

Additional aid may be allowed for the repair of basic heating equipment that is inoperable or unsafe. For more information call OFA @ 315-867-1370.

Clean and Tune for those 60 and over:

The cleaning of the primary heating equipment, but may also include minor repairs for proper efficient operation of heating equipment.

Cooling Assistance will open May 1, 2021:

For the purchase and installation of an air conditioner or fan to help keep the home cool.

Online Application at  Mybenefits:





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