County Clerk


The Herkimer County Clerk's Office is responsible for filing and recording official documents, the Department of Motor Vehicles with offices in Herkimer and Old Forge, and Records Management including providing services for public research. Please refer to our list of Services for Online Records, Fee Schedule, Veterans Program, Passports, and other links to assist you.

*** The County Clerk is pleased to announce Online Document Search through IQS: Click Here


Hon. Sylvia M. Rowan Phone: 315-867-1129 | Fax: 315-866-4396

Recording/Filing Desk Phone: 315-867-1133 | Fax: 315-867-1189

Record Room Phone: 315-867-1338 | Fax: 315-867-1349

DMV Phone: 315-867-1130 | Fax: 315-867-1189

DMV/Old Forge Office Phone: 315-369-3301 | Fax: 315-369-9936

Hours of Operation:

Memorial Day to Labor Day (summer hours):
Monday–Friday, 8:00am to 4:00pm

Labor Day to Memorial Day (winter hours):
Monday–Friday, 8:30am to 4:30pm
DMV: Monday–Friday, 8:30am to 4:30pm

Transactions must arrive 15 minutes before the end of the business day

Passports will only be issued from 9:00am to 1:00pm and 2:00pm to 3:00pm

The Old Forge DMV office will be open on Mondays, Thursdays, and Fridays from 10:00am to 1:45pm with the exception of holidays

EDL and REAL IDs will only be issued from 8:30am to 3:00pm and CDLs will only be issued from 8:00am to 2:00pm due to the time allowed for testing

No permit test will be given after 3:00pm

The Herkimer Department of Motor Vehicles along with the Old Forge Department of Motor Vehicles will not be accepting online at home permit tests. All permit tests will need to be taken in person. Thank you for your understanding.

Holidays Office Closed: New Year’s, Martin Luther King Jr, President’s, Good Friday, Memorial, Independence, Labor, Columbus, Election, Veterans’, Thanksgiving, Day after Thanksgiving, and Christmas.

Programs View all Programs

Return The Favor

Address: 109 Mary Street, Suite 1111 Herkimer, NY 13350-1998 RULES AND CONDITIONS Cardhol…

Need To Know

Services Offered:

Business Names: Assumed Name Certificates. Assumed Name DBA Certificate Form, Partnership Business Certificate Form, Amended DBA Partnership Form, Certificate of Discontinuance of Business Form

Court Records: CIVIL- Index #s, Change of Name, Matrimonial, Foreclosures, Lawsuits, Guardianships, Small Claims Assessment Review, etc. CRIMINAL- Felony Accusatory Instruments, Sentences, Court Minutes, Appeals, etc.

Index Number Application: Application Form

Department of Motor Vehicle (DMV): KEEP YOUR MONEY LOCAL … FAST, KNOWLEDGEABLE SERVICE. Drivers Licenses and Renewals including Operator, Commercial, Motorcycle and Enhanced, Learner's Permits, Car, Trailer, Boat and Snowmobile Registrations, Non-Driver Identification Cards, Plate Surrenders, Abstracts, Enforcements, Eye Tests, Schedules Road Tests, Sales Tax Agent for the NYS Department of Taxation & Finance, Voter Registration, EZ Pass Tags, etc. Drop Boxes available for after hour business.

Genealogical Records: Historical, Naturalization Papers, Federal and State Census, Atlases, etc.

Judgments & Liens: Judgments, Federal Tax Liens, Uniform Commercial Code, Mechanics Liens, Building Loan Agreements, Warrants, etc.

Maps: Survey, Subdivision, Appropriation, etc.

Notary Public: Performs all notarial services for the public. Accepts Notary Public Renewals.

Oaths of Office: Notary Public, County Officials, Town Officers, etc.

Passports: Acceptance Agent for the U.S. Department of State. Information Needed to Apply for First-Time Passport There are organizations advertising that they can assist you in applying for a passport acquiring it in an expedited manner. Please be advised you must apply for a passport in person. People have lost their money paid to these companies. The County Clerk provides passport service for new passports and applications.

Real Property Records: Deeds, Mortgages, Easements, Leases, Affidavits, Assignments, Releases, Discharges, etc. Beware of Deed Scam

Recording Desk: Files and records Judgments, Liens, Maps, Real Property, Civil Papers. Issues Index #'s, accepts Notary Public Renewals and Passport Applications.

Veterans: A special program for veterans. Return the Favor


An Order from the Supreme Court of New York County (Index # 452328/2016) has been filed in all New York State County Clerk’s Offices by the Attorney General’s Office that vacates certain Default Judgments filed by Leucadia National Corp, L-Credit LLC, LR Credit LLC, and LR Credit 1-23 LLC. If you have a judgment against you filed by one of the entities listed above, please contact your County Clerk’s Office.

The DMV is now open for walk-ins. For your convenience, you can still use the drop boxes which are located on the corner of Washington Street and Mary Street in Herkimer and on Mary Street in the front of the Herkimer County Office Building. The Herkimer County Clerk's Office continues to serve the residents of Herkimer County. Any questions please contact Sylvia M. Rowan at 315-867-1129.


Government: County Clerk

Document Download
DMV Instructions Download
Old Forge DMV Schedule Change Download
Newspapers Designated for Publication Download
Information Needed to Apply for First-Time Passport Download
Fee Schedule Download
Beware of Deed Scam Download
Assumed Name DBA Certificate Form Download
Partnership Business Certificate Form Download
Amended DBA Partnership Form Download
Certificate of Discontinuance of Business Form Download
Index Number Application Form Download